Project Administrator

We are March……… the UKs leading provider of critical engineering services. Our expertise as a multi-disciplinary engineering partner across infrastructure, process and digital services has led to long term partnerships with leading organisations in everything from food and drink and utilities to high-security industries such as defence, aerospace and nuclear.

We are seeking a highly organised and proactive Project Administrator to support our project teams in the successful delivery of key projects. This role is essential in ensuring that projects run smoothly, deadlines are met, and documentation is accurate and up to date

Key Responsibilities:

Work alongside Project Managers and the Project Delivery Team to successfully deliver capital projects.

Contribute to all phases of the project lifecycle from concept through to completion

Maintain high standards and be consistent throughout the design process

Work as part of a team and be adaptable to a range of environments

Ensure compliance with all requirements of the company Integrated Management System

Meeting Coordination - Scheduling meetings, prepare agendas, take minutes, and distribute information.

Project Planning: - Assist with project planning, task assignment, and creating timelines.

Keep track of project performance through completion of project milestones and maintaining budget targets.

Communication - Facilitate communication between project team members and stakeholders.

Set up project progress meetings with relevant project stakeholders and keep log of corresponding minutes.

Take on monthly invoicing duties for on-going projects.

Support the Project Managers to complete the monthly project reports.

Support in the compilation of Project Change Notes (PCNs) with the assistance of the Project Delivery Team.

Endeavour to maintain the highest level of quality for projects delivered.

Act as point of contact for customers and suppliers for projects being managed.

Act as the document controller for larger projects

Support projects with hardware procurement sub-contractor management.

Process deliveries of parts for projects.

Quality Control - Ensure that projects meet quality standards, that deliverables are on time and within budget.

Skills & Experience:

Strong Organizational Skills: Ability to manage multiple tasks and deadlines. 

Excellent Communication Skills: Ability to communicate effectively with both technical and non-technical audiences.

Have excellent verbal and written communication skills

Time Management Skills: Ability to prioritise tasks and meet deadlines. 

Proficiency in Project Management Tools: Familiarity with project management software and tools. 

Analytical Skills: Ability to analyse data and identify potential problems. 

Problem-Solving Skills: Ability to identify and solve problems that may arise during the project.

Ability to use Microsoft Word and Excel confidently.

Specific Qualifications

Have a full UK driving license or be legally authorised to drive within the UK

What we offer

A competitive salary and benefits package appropriate to this position

An employer who values the ongoing wellbeing of its employees

Career development within a successful and growing business

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation