Anderselite are currently hiring for a Fleet Administrator to work with one of our clients. This is a permanent full time position based in Birmingham.

The Role:
The Fleet Administrator will assist the Fleet Coordinator and Fleet Supervisor in overseeing daily fleet operations. This includes a variety of tasks, such as managing the shared fleet mailbox, handling enquiries, coordinating transfers and off-hires, and processing charges through our invoicing system.

Key Responsibilities:

• Log and process damage notifications, assigning recharges to relevant drivers, and raising workshop jobs for repair costs.
  
• Update the Motor Insurance Database (MID) by adding new hires and removing off-hires.
  
• Maintain accounts for DART (Dartford Charge) and TFL (Transport for London).
  
• Record driver infringements, resolve outstanding penalties, and log them accordingly.
  
• Manage driver transfers and vehicle off-hires within the fleet system.
  
• Keep accurate and current records of fleet-related details, including vehicle registration, insurance, maintenance logs, and service history.
  
• Request fuel cards for all new long-term vehicles, ensuring delivery to the correct contact.
  
• Update the fuel card register by adding new cards and removing those for off-hired vehicles.
  
• Generate monthly reports on commercial van fuel spending and regional telemetry.
  
• Coordinate vehicle maintenance bookings with suppliers.
  
• Assist the Fleet Manager with ongoing projects.
  
  Key Measures & Targets:
  
• Accuracy of hire processes.
  
• Query resolution during reconciliations.
  
• Proper maintenance of fuel card register, DART, and TFL accounts.
  
  Key Relationships:
  
• Fleet Manager
  
• Fleet Supervisor
  
• Fleet Coordinator
  
• Suppliers
  
  Person Specification:
  The ideal candidate will have:
  
• Proficiency in Microsoft Office, particularly Excel