Project administration Officer

Are you looking for a new opportunity to take your career to a higher orbit? To join an international group with a successful track record in Space Engineering? A job adapted to your career ambitions and in which you could have an impact for the years to come?

In order to deploy a brand-new team and offer extra work-force to the Business Control and Management Support Office of the CSC (Directorate of Connectivity and Secure Communications), we are looking forProject Administration Officersto join us and work at ESA’s ECSAT premises in Harwell, United Kingdom.

About the client and location

The European Centre for Space Applications and Telecommunications is the European Space Agency’s (ESA) base in Harwell, UK. With special focuses on the link between space and telecommunications, ECSAT also hosts ESA’s Earth Observation Climate Office. It is from here that ESA’s Climate Change Initiative programme is executed.

Tasks and activities

The scope of work will include:

• Provide support and assistance for project control aspects of the procurement process and related tasks.
• Ensure that common, harmonised, approved processes are followed for implementation of procurement actions in the related systems and propose service improvements to efficiency and effectiveness.
• Support procurement activities in the related systems, providing the overall oversight and proactive follow up to internal clarifications, issues, requests for information, approval workflow and providing consolidated activity logs, status, and statistics for all actions.
• Support the planning and coordinate with TOs the implementation of creation of SoWs for workplan activities.
• Support the preparation of the JCB status report financial and activities progress tables.
• Provide reporting such as activity logs, statistics, programme KPIs, flagging list and progress status on work-package tasks. Generate financial (incl. manpower) metrics with variance analysis for quarterly/monthly management reporting.
• Produce and maintain procurement process implementation documentation and guidelines.
• Provide inputs and recommendations for process optimisation for procurement support activities and tasks. Provide support for any changes or improvements in ESA’s procurement process and support the transition to new procurement methods and tools that ESA implements.
• Support to manpower planning (including TEC-Support) and control in close coordination with the CAC Book Captains.
• Monitor and analyse TEC bookings versus planning, identifying variances on monthly basis and communicate approved corrections to Business control to collect and request the re-bookings.
• Support financial and management audits, including preparation activities, information gathering, coordination, presentations and action item tracking / implementation.
• Support and attend coordination meetings, working groups, database/ tool briefings and trainings.
• Provide ad hoc support to new systems / tools testing.
• Log and track time to contract KPIs and the status of actions, ensuring timely implementation is achieved, particularly for monthly status reporting and during financial closure exercises.

Skills and experience

The following skills and experience are mandatory:

• University degree or equivalent qualification, with at least 4 years of relevant working experience.
• Expert level knowledge of ESA tools: ESA-p, ESA-Star, EROS, WLMS, ERIS, ECLIPSE (including DCCM and eRID).
• Expert knowledge operating Microsoft Project, Oracle Primavera, Visio, Office Timeline, Sharepoint, SAP, Simbio/Zenith.
• Knowledge of PowerBI.
• Knowledge of procurement and financial regulations.
• Experience with databases and with the verification of accuracy, consistency and integrity of their data.
• Experience with project programmatic documentation (Industrial Contract(s), SOW, Management Requirements, Project Plan, Product Tree, WBS, etc.).
• Desire to work both autonomously and as part of a team, in an international multicultural environment.
• Solution oriented mindset, with a customer focused communication skill.
• Fluent in English, both written and spoken. Knowledge of another ESA member state language is an asset.

Why should you apply?

• You will have the opportunity to work within leading space organisations across Europe.
• We encourage everyone to think outside the box and to push the boundaries of traditional knowledge. This role is an opportunity to join a forward-thinking company and allows for a deeper understanding of the industry.
• To be part of a company that values integrity, inspiration, care and collaboration.
• Benefits include: competitive remuneration packages; unique career opportunities, including working in other countries; access to training and development programmes; flexible relocation support.

We welcome applications from people with disabilities, members of ethnic minorities, all genders, LGBTQ+ individuals and ex-service personnel.