Logistics and Procurement Administrator / Coordinator

Position: Logistics and Procurement Administrator / Coordinator

Job ID: 2094/52

Location: Head Office, South Shields (with potential UK and international shipyard travel)

Rate/Salary: £29,000

Type: Permanent/Contract

HSB Technical Ltd is a specialist recruiter within the Power & Propulsion, Shipbuilding, Maritime Shipping, Energy and Subsea sectors – visit: (url removed) for a list of our vacancies. We have a number of permanent and contract vacancies for multiple businesses across the UK and overseas.

The below job description will outline this position of: Logistics and Procurement Administrator / Coordinator

This person will handle procurement and logistics to keep vessels supplied worldwide. They’ll manage RFQs, purchase orders, suppliers, and global logistics within legislation and company standards. Strong organisation, communication, and problem-solving skills are essential. Marine sector procurement or logistics experience is highly desirable.

HSB Technical’s client is an established and well-regarded business entity.

Duties and responsibilities of the Logistics and Procurement Administrator / Coordinator:

Procurement: Prepare and manage RFQs, purchase orders, and supplier quotations. Negotiate pricing, terms, and delivery schedules, ensuring compliance with policies and frameworks.

Logistics: Coordinate freight forwarding, imports/exports, and customs clearance of vessel spares and equipment. Maintain bonded goods records and ensure timely, cost-effective delivery.

Supplier Management: Build strong supplier relationships, monitor performance against SLAs/KPIs, and resolve delivery or pricing issues.

Data & Reporting: Maintain accurate procurement and logistics records across business systems, producing reports to support operational decision-making.

Compliance: Ensure all procurement activities meet legislative, contractual, and audit requirements, with accurate documentation and flow-down obligations to the supply chain.

Qualifications and requirements for the Logistics and Procurement Administrator / Coordinator:

Proven background in procurement and/or logistics (marine/shipping industry preferred).

Strong organisational skills with ability to prioritise under pressure.

Excellent written and verbal communication, with a customer-focused mindset.

IT proficiency (Microsoft Office; procurement/logistics software such as SAGE desirable).

Safety-conscious, team-oriented, and committed to continuous improvement.

Desirable:

Experience with international freight, ship spares in transit, and bonded goods.

Understanding of supply chain cost, quality, and delivery performance 

Knowledge of UK Public Sector Procurement Legislation and customs regulations.

This vacancy is being advertised by HSB Technical Ltd who have been appointed to act as a recruitment partner for this role