Job Title:Accounts Assistant – Accounts Payable
Department: Finance
Reports to: Financial Accounting Manager
Location: Guildford, on site
Job Type: Contract – 6 months / Full-time
Role Purpose
Due to an internal promotion, we are looking for a proactive and detail-oriented Finance Assistant to support the Accounts Payable function within our busy finance team. Working in a fast-paced environment, you will be responsible for processing of supplier invoices, supplier payments, reconciliations, bank postings, staff expenses and month-end activities, ensuring financial accuracy and strong internal controls across the business.
The ideal candidate will have previous experience in Accounts Payable, excellent organisational skills, and confidence working with multi-currency transactions in an engineering or manufacturing environment.
Key Responsibilities
Process supplier invoices accurately and in a timely manner
Prepare and process weekly and monthly supplier payment runs, including international payments
Keep supplier ledger aging within terms and obtain resolution on outstanding debit balances/refunds due
Verify supplier bank account details
Perform supplier statement reconciliations and resolve invoice discrepancies
Maintain accurate supplier records and respond to supplier queries professionally
Post daily bank transactions and reconcile bank accounts
Review and process staff expenses in accordance with Company Policy
Support month-end close activities, including preparation of accruals and prepayments; and processing related journals
Process and reconcile multi-currency transactions
Assist in maintaining supplier ledger integrity and audit trails
Assist with audit preparation and provide supporting documentation when required
Liaise with procurement, operations and engineering departments regarding purchase orders and invoice approvals
Support the transition to S4Hana (ERP System) and contribute to system testing during upgrades
Ensure compliance with company procedures, financial policies, and internal controls
Support continuous improvement initiatives within the finance department
Assist with ad hoc finance and reporting duties as required
Skills and Experience Required
Technical Skills
Proven previous experience in an Accounts Payable role
Experience working within engineering, manufacturing, or project-based environments preferred
· Proficient in Excel (pivot tables, lookups) and comfortable with integrated ERP systems.
· Experience with SAP‑based systems or similar: SAP Business One / S4Hana / SAP Concur highly desirable.
Strong understanding of supplier reconciliations and payment processing
Experience handling multi-currency transactions
Good knowledge of accounting principles and internal financial controls
Personal Attributes
Highly organised, reliable and able to prioritise multiple tasks and close deadlines
Strong attention to detail and accuracy
Excellent communication both written and verbal
Team player with a flexible and proactive approach
Qualifications
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