JOB DESCRIPTION

Company Profile

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.

Duties & Responsibilities

The Executive Assistant supports the General Manager and the Senior Management Team function to enable effective deployment of its objectives across the business.

Functions

ESSENTIAL

·Provide proactive and effective calendar management for the General Manager.

·Prioritise the General Manager’s emails and respond when necessary.

·Draft, review and send communications on behalf of the General Manager.

·Answer and respond to calls, communicate messages and information to General Manager and site management team.

·Actively stay abreast of the General Manager’s priorities by maintaining an overview of business priorities.

·Organise and support visitors to SDS-Rosyth (senior Oceaneering personnel and external visitors).

·Plan and manage meetings for senior management, clients and employee events including gathering documents and arranging logistics (in-house and off-site).

·Manage, actively participate in, and take minutes as required of management level meetings and collaborate with attendees to ensure smooth running of meetings.

·Support of site-wide initiatives through promotion to applicable audiences.

·Administrative duties to support the Senior Management Team.

·Management of the Business Governance calendar.

·Arrange travel and submission of associated expenses for the General Manager.

·Maintaining strict levels of confidentiality and professionalism.

NON-ESSENTIAL

§Other duties as required.

Qualifications

REQUIRED

§Minimum 5 years’ office experience, including at least 3 years working for executive level managers.

§Ability to work well with others in a team environment.

§Must have flexibility, responsiveness, and good judgment.

§Demonstrated verbal and interpersonal skills to effectively communicate with people at all levels, including senior executive management and clients.

§Advanced knowledge of MS Office Suite.

§Ability to work independently and prioritise workloads.

§Strong organizational skills.

High attention to detail and strong grammar and proof-reading skills.

Closing Statement

We offer a competitive salary, a comprehensive benefits package and the opportunity to advance in an international company.