Document Controller

We are March……… the UKs leading provider of critical engineering services. Our expertise as a multi-disciplinary engineering partner across infrastructure, process and digital services has led to long term partnerships with leading organisations in everything from food and drink and utilities to high-security industries such as defence, aerospace and nuclear.

We are seeking a highly organised and detail-oriented Document Controller to join our team at Swadlincote. As the Document Controller you will be responsible for managing, organizing, and maintaining all project and company documentation in a secure and efficient manner. This role ensures that documents are accurate, up-to-date, and easily accessible to relevant stakeholders, supporting compliance, quality assurance, and operational efficiency.

Key Responsibilities

Ensuring all company documentation is dully filed (both hard and electronic copy) with tracking logs up to date.

Filing and archiving relevant documentation.

Controlling the flow of documents in and out of the department and document transmittals

Prepare transmittals and distribute all documents and correspondence effectively and maintain the logs.

Assisting the project team to search and retrieving document/information

Manage Project Folder Structure and adherence to the requirements.

Inform project team members of all revisions, and additions to project documents.

Providing management tools such as Status Report/Input Audit Report and any other form of monitoring report required by Project Director, Construction Manager and Quality Manager

Liaison with external consultants, subcontractors and customers regarding document

management and approval issues

Responsible for managing the Project Deliverables

Production and maintenance of project documents, such as: Operation & Maintenance Manuals, Asset Registers, Technical Submittals, Weld Loging, Pressure Testing Schedules etc.

Compilation of Project Sign-Off documentation

Skills and Experience

High attention to detail and ability to identify defects and non-conformities

Excellent communication skills, both written and verbal

Ability to work alone and as part of a team

Good at multitasking and prioritising

Willingness to be located at the Construction site during the construction period

Strong work ethic.

Exceptional safety and quality awareness.

Strong problem-solving and decision-making abilities

Adaptable to changing schedules.

Ability to follow directions and procedures.

Specific Qualifications

Proven experience in a document control or administrative role, preferably in construction / engineering / manufacturing

Strong understanding of document control standards and best practices.

Familiarity with quality management systems and inspection techniques

What we offer

A competitive salary and benefits package appropriate to this position

An employer who values the ongoing wellbeing of its employees

Career development within a successful and growing business

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation