Office Manager

Role:

Office Manager

Salary: Dependent on Experience

Location: Dinnington

Hours: Monday–Friday, 9:00am–5:00pm

Contract: Office-based

Benefits:

33 days holiday (25 days + 8 bank holidays)

3 holiday days reserved for Christmas shutdown
Auto-enrolment pension scheme with NEST (3% employer / 5% employee contribution)
On-site parking
Share option scheme
Statutory Sick Pay entitlement
Opportunity to develop within a supportive and established business
Varied workload with meaningful responsibility

We are seeking a highly organised and proactive Office Manager to support the smooth running of our growing office. This role involves oversight of administration, compliance, HR support, fleet management, document control, and coordination with internal teams and external suppliers.

Key Responsibilities:

Office & Administrative Management

Maintain and update company information and business records.

Oversee general office organisation, documentation, communication flow, and day-to-day coordination.
Manage templates, letterheads, document control and version consistency.
Liaise with external providers and associated companies to set up agreements, process invoices and maintain services.
Ensure effective communication with senior management, staff, auditors and suppliers.

Quality, Compliance & Health and Safety

Support all Quality, Health & Safety processes within the business.

Manage near miss reporting and escalation procedures.
Oversee accident reporting and follow-up actions.
Maintain PPE requirements and ensure staff have appropriate equipment.
Coordinate First Aid processes, including checking and replenishing first aid boxes.
Support Safe Contractor Certification activities.
Log and follow up customer complaints.
Maintain and update the quality action log and record any required actions.
Review compliance documentation and ensure up-to-date records are kept.

HR Administration (Non-payroll):

Act as BrightHR system administrator.

Upload and maintain employee information in line with HR processes.
Handle new starter uniforms and uniform replacements.
Support basic HR administrative tasks as required.

Fleet & Company Vehicle Administration:

Oversee administration of company cars and associated equipment.

Coordinate vehicle services, MOTs, tyre replacements, deliveries and returns.
Manage vehicle return assessments and document any damage.
Complete company car insurance proposals.
Maintain the Motor Insurance portal, adding new vehicles and removing old vehicles.
Support insurance claims relating to accidents.
Conduct annual driving licence checks for company drivers.

Audit, Finance & Documentation Support:

Assist with compiling documentary evidence, explanations and transaction information for audits.

Upload required material to the auditors’ portal.
Work closely with the CFO and Financial Controller during audit periods.
Manage compliance-related fee payments.

Who We’re Looking For:

Highly organised, structured and able to manage competing priorities.

Confident communicator with the ability to liaise effectively across teams and externally.
Strong administrative capability with high attention to detail.
Comfortable working independently and taking ownership of tasks.
Proactive, reliable and skilled at maintaining accurate records across multiple business functions.