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Executive Assistant & Operations Coordinator

KINGSGATE RECRUITMENT
Greater London
5 months ago
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Overview

Salary £45,ooo


Our client is a leading commodity trading tech supplier working with some of the world’s leading trading organisations. They are looking for a dynamic and detail-oriented Executive Assistant & Operations Coordinator to support the COO and senior leadership team in driving operational excellence across the business. This is a multifaceted role combining executive support, office and team coordination, event management, and marketing support. The successful candidate will be proactive, organised, and confident working in a fast-paced environment with international reach.


The Role


Executive Support & Office Management

Provide comprehensive executive support to the COO.


Manage day-to-day office operations including procurement, IT liaison, and onboarding of new staff.
Ensure efficient internal communications and maintain a high level of discretion and professionalism.

International Team & Compliance

Liaise with overseas teams to check and track paperwork and ensure all documentation meets internal standards and deadlines.


Support the COO in maintaining oversight of international operations, flagging risks, and coordinating deliverables.

Event & Marketing Coordination

Plan and deliver internal and external events, including logistics, budget tracking, vendor management, and communications.


Collaborate on marketing initiatives, assist with content creation, and maintain brand consistency across platforms.
Manage and update the company website (WordPress) and schedule content across social media platforms (Hootsuite, Later).

Project & Process Support

Assist the COO with key projects and cross-departmental initiatives to improve operational efficiency.


Support budgeting and expense tracking, ensuring timely reporting and accurate records.
Help document and refine operational processes and systems.

The Person

5+ years of experience in executive support and office or operations management roles.


Experience supporting senior leaders, with the ability to anticipate needs and act independently.
Strong organisational skills with excellent attention to detail and ability to manage competing priorities.
Event coordination experience (corporate, internal, or client-facing).
Comfortable reviewing and processing documentation, with awareness of cross-border business practices.
Tech-savvy: proficient in MS Office 365, Google Workspace, CRM tools (HubSpot), WordPress, and Adobe Creative Suite.
Strong communication and interpersonal skills.

Desirable

Previous experience working with or coordinating remote/international teams.


Experience in a start-up or fast-growth company environment.
Familiarity with project management tools (. Trello, Asana).

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