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Administrator - Internal Applicants Only

Oxford Brookes University
Oxfordshire
1 week ago
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Oxford Brookes University is distinctive in nature. We are a modern and forward thinking institution rooted in, and connected to a city with a rich history of culture and learning. We are a globally recognised University focused on providing high-quality teaching, delivering impactful research and an excellent student experience. Our vision is simple: “shape tomorrow through our unique blend of the modern and the traditional, by embracing diversity, seeking out the new and excelling in education and research.


 


Our people are at the heart of the University - our excellence in teaching, research and knowledge exchange depends on the engagement, capability and wellbeing of our people. We strive to create and encourage an environment where people have the opportunity to develop, progress and thrive.


 


In acknowledgment of our commitment to gender equality and progression, we proudly hold the Athena SWAN Bronze award, a testament to our unwavering dedication to creating an inclusive and equitable environment for all. Join us at Oxford Brookes University, where every step forward is a leap toward a brighter tomorrow.


 


Join an innovative team working to provide administrative support to programmes and enhance academic administration in the Faculty of Health, Science and Technology.


 


The Faculty is home to seven schools providing specialist and interdisciplinary teaching, research and knowledge transfer across a breadth of undergraduate and postgraduate programmes spanning a wide range of disciplines including but not limited to: architecture, engineering and computing.


 


Oxford Brookes is a leading modern institution with big ambitions. We are seeking to broaden access to an Oxford Brookes education, increase our global footprint, and further enhance our reputation as a leading global University.


 


What will I be doing?



  • Provide an effective enquiry response, managing all relevant telephone, email, face-to face and postal enquiries relating to the programmes from students, staff, stakeholders and visitors
  • Provide general administrative support to the Faculty’s taught programme administration team, including assisting with student recruitment, interviews and induction, programme documentation, production of transcripts
  • Utilise University systems to maintain programme, student and enquirer information
  • Provide administrative support and contribute to formal programme committees/ meetings, subject examination committees, annual reviews and other associated meetings for the relevant programmes
  • Support and organise events and field trips including obtaining costings, booking travel and accommodation, booking catering
  • Support school and faculty level events where necessary
  • Assist the Administration manager and other team members with ad hoc projects in the taught programme administration area.


What skills do I need?



  • Minimum of five GCSEs at Grade C or above (or equivalent), including Mathematics and English
  • Previous administrative experience
  • Excellent organizational, communication and customer service skills
  • Demonstrable IT skills with the ability to use software packages appropriate to an office environment.


About the location


 


Based at our Headington campus, you’ll experience the vibrant campus atmosphere and benefit from our modern office environment. The campus is one mile from the centre of Oxford and is served by regular public transport.


 


Benefits


 


As an Oxford Brookes employee, you will enjoy a total of a minimum of 25 days holiday, rising with your service, plus 8 Bank Holidays and additional University concessionary Days (approx. 5 per year).


 


We encourage and support hybrid working where the role allows and ensure that you have the necessary equipment to allow you to work flexibly.


 


We have an extremely competitive Local Government pension scheme  with a 19.2% Employer contribution rate, as well as providing all staff with financial education, a comprehensive employee assistance helpline.


 


We prioritise the well-being of our employees—both physically and mentally, as well as financially. That's why we provide a diverse and comprehensive benefits package to support our team.


 


In addition, all employees have access to:



  • Discounted rates for the University sports & gym facilities


  • Brookes on-site Nursery


  • Discounted travel options


  • TOTUM card discount scheme


  • Relocation scheme (for moves over 30 miles)


  • Training and development opportunities


  • Connected community - Brookes have a wide variety of staff networks which instil a sense of community offering employees a space for support, guidance and friendship making it a vibrant and inclusive place to work.



Equality, diversity and inclusion


 


At Oxford Brookes, inclusivity is one of our five guiding principles: we take positive steps to create an environment in which we celebrate, value and provide equal opportunity to all. We are committed to recruiting from the widest possible pool and welcome applications from all suitably qualified candidates who embrace our values, regardless of their background.


 


As a Disability Confident Employer we guarantee to interview any disabled applicant who meets the essential selection criteria.


 


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